Categories: Operations, Administrative
Church Size: 1500 +
Job Description: Administrative Assistant, Leave Coverage
Position Status: Part-Time, 20 Hours per week
Expected End Date: June 30, 2026
Onsite Schedule: Primarily Monday - Thursday; in-office presence required
Reports to: Director of Operations
Works closely with: Central Operations team, Ministry Staff, SERVE team members
Position Summary:
Bayview Glen Church is seeking a detail-oriented and highly organized Administrative Assistant to provide support to the Director of Operations, Central Operations Team, and ministry staff. This role is central to ensuring that systems, processes, and communications run smoothly across the church. The Administrative Assistant will be responsible for managing key databases, coordinating resources, supporting staff with administrative needs, and helping maintain a culture of excellence and care in all operations.
The Administrative Assistant will play a crucial role in helping staff and volunteers serve effectively, creating an environment where the ministries of Bayview Glen Church can flourish. This role is well-suited for someone who thrives in an administrative environment, highly organized and values efficiency, and takes satisfaction in supporting others to succeed.
This is a part-time (20 hours/week) position requiring in-office presence, primarily Monday through Thursday. This posting is to cover a staff member on parental leave starting October 2025
Compensation: Hourly ($18.00 - $20.00/hour)
Candidate Profile
- Spiritually and emotionally mature Christian; aligned with the mission and values of Bayview Glen Church
- Detail-oriented with strong communication and administrative skills
- Possess the ability to create and lead effective working teams
- Demonstrated interpersonal skills and relational warmth
- Ability to be creative, highly-organized, and effectively manage multiple priorities and assignments
- Proactive and improvement-minded; seeks to streamline and enhance systems
- Ability to maintain confidentiality and handle financial tasks with integrity
Qualifications and Education
- Preferred Bachelor's degree in related field
- Proficient with computers and common office applications
- Preferred experience with Planning Centre Online (or similar church management system/software) and Basecamp (or similar event/project management system/software) preferred
- Strong written and verbal communication skills to deliver exceptional care to staff, leaders, and SERVE team members
- Knowledge of human resource, budgeting, project management, and coordination of people and resources is an asset
- Demonstrated success in the recruitment and leadership of volunteer teams is an asset
- Proven ability to produce accurate, detailed work, and troubleshoot issues with timely, creative solutions
Primary Responsibilities:
Database Management
- Provide routine database updates: data entry, form and group creation, attendance and schedules, running reports, event registration, etc.
- Manage campus calendar, room reservations, and resources needed for ministry events
- Monitor and direct email inboxes, prayer requests, newcomer cards, care requests and phone/website inquiries
- Build and maintain administrative workflows and documentation
- Provide user support for staff and basic training for Planning Center Online (PCO) including updates and simple troubleshooting
Administration SERVE Team
- Recruit, train, schedule, and encourage volunteer SERVE team who assist with administrative projects and office tasks
Office Administration
- Provide a welcoming office environment during business hours; greet and assist guests and visitors
- Maintain general inventories and ordering for ministries and locations (e.g., office, kitchen, café, sanctuary)
- Ensure accuracy and data integrity across programs and apps (e.g., Church Metrics, LastPass, and other approved systems)
- Serve as staff liaison with contractors (e.g., IT, phone, copier)
- Support cross-ministry operations: distribute financial receipts, receive onsite deliveries, and route urgent messages to the appropriate teams to ensure smooth operations
- Other duties as assigned
Church Overview
Our Mission:
We work together so that everyone, everywhere can experience God’s love and our created purpose in Jesus.
Our Vision:
Our prayer is that God would use our church to transform individuals who transform our great city and then transform the world by putting Jesus First in our lives, for our community, and as we lead.
Bayview Glen Church:
With deep roots in a rich, Christ-honouring history, Bayview Glen Church has grown into a thriving, multi-ethnic, and Christ-centered community located in the heart of the Greater Toronto Area. We aim to create environments where God alone is the focus, people connect in authentic relationships, and individuals develop into mature Christ-followers.
Contact
Please send a resume and cover letter to jobs@bayviewglen.org, include “Interim Administrative Assistant" in the subject line. We thank all applicants for their interest; only those considered for an interview will be contacted.